September 10, 2018 WSO Meeting Minutes

  • Meeting was called to order at 7:06 p.m.
  • Approval of Agenda – Vanessa Saam(m) Traci Block(s)
  • Approval of Minutes – Table to October
  • Approval of Treasurer’s Report –  Michelle Tansley(m) Megan Carrier(s)

Committee Reports/Old Business

Mary Curie Scholarship Selection

Teachers were able to read over the applications in May for the Mary Curie Scholarship. Benjamin Cottone was awarded $500 Scholarship.

2018-2019 WSO Officers

  • President – Lyndsey Simonds
  • Vice President – DeDe Zilz
  • Secretary – Tammy O’Neil
  • Treasurer – Ali Yates

First Day Celebration/Culver’s Fundraiser
There were a lot of families that came to the first day celebration. It was a great turn out. The Culver’s Fundraiser was very busy the entire night. The children had a lot of fun serving the customers. We had a quite a few students that came out to help. The whole night went really well.

Wildcat Welcome Night
Welcome night went great. There was a nice turnout. The K-Kids did an awesome job doing the tours. There were some new parents that came to the WSO meeting following the Welcome night.

New Business

2018-2019 Meeting Dates

Meeting will be the second Monday of each month. There is no meeting in December.
9/10/18. 10/8/18, 11/12/18, 1/14/19, 2/11/19, 3/11/19, 4/8/19, 5/13/19

WSO Facebook Page
WSO is looking into putting together a Facebook page to keep parents informed about the meeting. Looking into streaming live meeting for those that would like to be there but are unable to attend. It would need to be cleared through the district before it is all set up.

2018-2019 Committee Chair

WildCat Welcome Night

Ice Cream social for Kindergarten parents and new parents to the school/district. The parents get to meet the kindergarten teachers and have a tour of the school. They parents get to see the classroom at the end of the tour. We are looking for someone else to head this up for next year.

Soup Supper
This volunteer opportunity provides our faculty with a Soup Supper during Parent/Teacher conferences in November. Families provide soups, salads or desserts. The Chair for this will need help setting up and tearing down for this week. It is held the week of Thanksgiving on Monday, Tuesday, and Wednesday. We are looking for someone to Chair this Committee.

Book Fair
West School holds two book fairs during the school year. One is held in the fall and the other one is held in the spring. Volunteers are needed during the day to help run the book fair. It is open from 8 to 3:30 Monday thru Friday. There is one day that it is open later during the family reading night. For the book fair we also need help with set up at the beginning of the fair and tear down at the end. The book fair is always a great opportunity for the students as well as the school. An average fair is about $2300 in scholastic dollars to use for the school. The spring fair is the buy one get one free. West school gets 5% bonus on what is sold and $500 in scholastic dollars. The first fair will be the week of Nov 12 till the 16.

Holiday Shoppe
Opportunity for the students to purchase gifts for their families for the holidays. This Volunteer purchases the items for the Holiday Shoppe, set it all up, and tear it done once it is over. The Holiday Shoppe is the week before the winter break and runs for two days. We are looking for a Volunteer to run this committee. They would meet with Amy Bickner and Lyndsey Simonds.

Teacher Appreciation
The week is set aside for teachers and staff. Everyday there is a different theme. Parents help by donating what they can and drop it off the morning that it is needed. The teachers will have breakfast, snacks, and desserts for the week. WSO also helps with gift cards as well as Business that get raffled off at the end of the week.

Spirit Wear
Ms. Mathews is in charge of this Committee.

Mardi Gras
This is West Schools fun fair. There are games, face painting, candy walks, and raffle prizes. There are sorority girls that come and help run the games. We are looking for help in the kitchen to help serve the food that the families can purchase.

Box Tops
West School collects box tops to help raise money to help with field trips and other programs for the school. You can find box tops on products such as Cheerios, Betty Crocker, and Ziploc bag.

If you take pictures at events please email them to Vanessa Saam at Vanessa will start to put the year book together about January to have it ready by the end of the school year. The year book will be in color again this year.

Walk to West
This is the biggest fundraiser that West holds each year. The Walk to West will be held on October 12th. This is an all day event. The children will be walking around the block of the school and will also be having educational activities throughout the school.

Butter Braids
The sale for Butter Braids will be November 14-18. Pick up will be Dec 14th in time for the holidays. The order forms will go home in the WOW folders in November. There will be the Butter Braids and Cookies again this year.

School Tool Box
This is an opportunity for families to order their child’s school supplies for the following year so that they don’t have to worry about shopping for them. The order forms go out in April and the kits can be picked up the week before school starts.

SEF Donation
Mark your calendars on September 22 at Dayton Farms is the annual Harvest Hoedown. There will be a silent auction, food, drinks and band. This event is for adults only. WSO does a donation to the SEF. Live donations go back to West School.

District’s Sustainability Committee
There is someone that will be coming in to present what they would like to do with the replacement of using styrofoam trays at lunch to use plastic trays.

Fifth Grade Field Trip Springfield
The Springfield Trip is a 14 hour day. They couldn’t do it without the help of the WSO. The classes take a coach bus down to Springfield. The fifth graders go at the beginning of the school year since it is free. The cost of the trip is for the coach bus. The students will visit the Lincoln Presidential Museum, Lincoln’s home, Lincoln’s tomb, and go to the Capital. On the way home the students will stop for McDonalds. The trip is scheduled for November 2nd. They are leaving at 6am and returning by 8pm.

Portillo’s Fundraiser
This fundraiser is going to be held on the last day of the school year which is May 23rd. You will have to show a flyer that will be provided before school is out.

Principal’s Report
Thank you to WSO for getting the year off to a great start. Culver’s was packed and everyone was enjoying themselves.

Map testing is done. Testing was closed down nationwide for two days. They were having issues with the site. Results will be coming in soon.

West will be opening their own food pantry on Oct 3rd to help the families of Sycamore school district. Atlee Mathews is going to be in charged of this. We are getting the word out everywhere. The radio put it out there about the food pantry and it will be in the Midweek on September 12th. Atlee is looking for people to donate their time in helping out at the food pantry. There have people who have helped by giving a monetary donation or donating their time to help get this started. The food pantry is still looking for volunteers to help stock or work during the food pantries open hours. People can donate anything they would like. The Northern Illinois Food Bank donated two industrial size fridge and freezers. If anyone would like to help they can call 815-899-8199 or email the food pantry at

There is a recess/lunch position open from 10:50am to 12:50pm. The job consist of supervising three classrooms then finish up in the cafeteria. You would need a highschool diploma.

Walk to West is scheduled for October 12th. The theme for this year will be talked about with the teachers that are setting it up on September 11th. We are going to ask for the children’s shirt sizes this year.



Adjournment 7:57 Traci Block(m) Nicole McRickard (s)

Next meeting: Monday October 8, 2018 @ 7:00pm